½ Day Reporting & Recording Training
Improve accuracy and compliance in incident reporting and documentation, essential for safeguarding and legal accountability.
Reporting & Recording Training Course
Course Overview
This half-day course is designed to help professionals who work with children and young people understand the importance of accurate, objective, and consistent recording and reporting in their daily practice.
Clear, factual records support effective communication, accountability, service delivery, and decision-making. Whether recording behaviour, incidents, progress, or concerns, the ability to produce and report information correctly is essential to ensuring positive outcomes for children and young people.
The course focuses on good practice, professional responsibility, and defensible documentation, with emphasis on both individual and organisational accountability.
Training aligns with relevant guidance and frameworks, including Children’s Homes Regulations 2015, Ofsted Inspection Standards, Education and Social Care Record Keeping Requirements, the Data Protection Act 2018 (GDPR), and the Children Act 1989 & 2004.
Who is this course for?
This course is designed for professionals working in safeguarding, residential care, education, and community settings, helping you enhance your skills in accurate reporting, effective record-keeping and incident documentation with confidence.
- Residential and Children’s Home Staff
- Education Staff (Teachers, SENCOs, Pastoral Leads, Support Workers)
- Local Authority and Social Care Teams
- Youth and Community Workers
- Designated Safeguarding Leads (DSLs) and Managers
- Voluntary and Charitable Sector Organisations
- Support Workers and Key Workers in Children’s Services
Learning Outcomes
By the end of this course, participants will be able to:
Understanding the Purpose of Recording and Reporting
- Understand why clear and accurate recording is vital in professional practice.
- Recognise how effective recording supports continuity of care, communication, and accountability.
- Identify the legal, organisational, and ethical responsibilities around recording information.
- Understand the link between recording, reporting, and service quality.
Principles of Effective Recording
- Produce clear, concise, factual, and objective records that reflect professional standards.
- Differentiate between fact, opinion, and observation.
- Ensure all records are timely, relevant, and evidence-based.
- Apply professional judgement and avoid bias, assumptions, or subjective language.
Reporting and Communication
- Understand when and how to report information, incidents, or concerns.
- Know who to report to within different settings (managers, DSLs, safeguarding leads, etc.).
- Communicate clearly and professionally through written and verbal reports.
- Recognise the value of accurate reporting for audits, reviews, and inspections.
Confidentiality and Data Protection
- Understand the principles of GDPR and data protection as they apply to record keeping.
- Know how to store, share, and dispose of records safely and appropriately.
- Recognise when it is necessary and lawful to share information with external agencies.
Recording and Reporting for Safeguarding
- Identify what constitutes a safeguarding concern and the importance of clear documentation.
- Record and report safeguarding information factually and accurately in line with policy and procedure.
- Use professional curiosity to explore and record relevant details sensitively.
- Understand how accurate recording can support multi-agency safeguarding responses.
Relevant Legislation and Frameworks
- Children Act 1989 & 2004 – Duties to safeguard and promote the welfare of children.
- Children’s Homes (England) Regulations 2015 – Standards for documentation and accountability.
- Data Protection Act 2018 (GDPR) – Legal responsibilities for managing and sharing personal data.
- Education (Pupil Information) Regulations 2005 – Requirements for maintaining educational records.
- Working Together to Safeguard Children (2018) – Guidance on inter-agency safeguarding responsibilities.
- Human Rights Act 1998 – Upholding privacy, dignity, and proportionality in record keeping.
Reflective and Defensible Practice
- Learn how to create defensible records that demonstrate clear rationale for decisions.
- Reflect on how your recording style influences professional credibility and accountability.
- Develop strategies to maintain consistency and quality under pressure.
Assessment & Certification
- Participation in group discussions and written exercises
- Short knowledge check
- Certificate of Attendance valid for 12–24 months (depending on organisational policy)
½ Day
(Approx. 3.5 hours)
Group exercises, case examples, reflection activities.
On-site
Flexible
Enquiry Form
Ready to Book?
Protect your staff with the 2-Day PMVA (Prevention and Management of Violence and Aggression) and give them the confidence to safely handle conflict in high-risk situations.
Delivered on-site or online by experienced trainers, this practical programme ensures compliance, reduces risk, and builds a safer workplace.
Take the next step today — enquire now to secure your training date.